If The Selection Process Isn’t Working, Tweak It

Posted April 3, 2015 by The Metiss Group
Categories: Selection

Everyone has heard the definition of insanity: doing the same thing over and over again expecting different results.  If hiring managers believe the way they’ve hired in the past gives them as much confidence as rolling dice, why wouldn’t they do something different in hopes of increasing their odds?

Many leaders have a process to yield excellent results and prevent weak, or worse, disastrous hires.  It is important to tweak the process from time to time to accommodate various needs.  That may include using a search firm to source candidates who are then run through the process, adding an additional round of interviews, moving assessments up in the process, or doing a much longer phone interview before flying a candidate into town.

The bottom line is, there needs to be an evolving process – not just a particular kind of interview, or use of an assessment.  A process that yields certain results and allows for adjustments when necessary is critical.  Don’t throw out an entire process, but objectively examine what seems to be working well and where it could be improved.

Empower hiring managers to make successful hiring decisions by giving them a process that works.

Lead By Example In Personal Development

Posted March 27, 2015 by The Metiss Group
Categories: Leadership, Performance Acceleration

Most leaders understand the importance of each direct report having personal development goals. Leading by example here provides two benefits: leaders become better and their direct reports see the value of personal development.

Recent Center for Creative Leadership (CCL) studies have shown a strong correlation between the effectiveness of leaders and the extent to which they exercise; even if exercise requires more time away from work.

Along with the traditional ways of working out at a gym, at home, or at a club, more simple steps spread throughout the day can yield great results.  Try parking farther from the building, taking the stairs instead of an elevator, or using a Swiss ball for a chair to work your core.

Leaders who empower direct reports to hold down the fort while they break for exercise and demonstrate the benefits of personal development are more successful and effective.

Job Accountabilities Should Include Success Factors

Posted March 20, 2015 by The Metiss Group
Categories: Performance Acceleration

Leaders can accelerate direct report performance using a job accountability matrix.  For each accountability, a job accountability matrix identifies the three to five major functions for a job along with activities, priorities, time percentages, and success factors.  One of the advantages of using an accountability matrix instead of a traditional job description is the documented success factors for each accountability.

When determining success factors, ask “How will I know if the activities within the accountability are done well or at least meets (not necessarily exceeds) my expectation?”  The answer should be specific and as objective as possible.

For example, within a “Manage Team” accountability, success factors might be: 

  • no turnover of “A” players;
  • quarterly performance reviews conducted and documented for each direct report;
  • three personal development programs completed for each direct report. 

Empower direct reports to create, maintain, and manage their job accountabilities.  Review the accountabilities and success factors each quarter and watch job success soar.

Remember The Specific Positive Feedback

Posted March 13, 2015 by The Metiss Group
Categories: Performance Acceleration

When asked, about 50% of leaders find it easier to provide positive feedback, while about 50% find course corrections easier.  Regardless of preference, remembering to give positive feedback and do it with specific reference to the behavior, skill, talent, or effort demonstrated is worth more than can be imagined.

For example: “thank you for anticipating our client’s needs — it allowed us to be proactive, making an enormous difference in their overall impression of our project efforts.”  A small comment like this will encourage direct reports to seek similar opportunities in the future.

Giving specific positive feedback allows direct reports to know what leaders find favorable, and empowers them to act confidently and successfully in the future.

Exchange Copies Of Performance Reviews To Ensure Time For Important Topics

Posted March 6, 2015 by The Metiss Group
Categories: Communication, Leadership, Performance Acceleration

Focal reviews, also called common date or scheduled reviews, have organizations evaluate all of their employees at one set time; the process usually takes 1-2 months to complete depending on the number of employees and the complexity of the process.

Prior to the review, have the direct report complete the performance review on themselves. There are many reasons for having direct reports complete a self-review, but perhaps the most important is to allow sufficient time to discuss the truly important items.  If the leader and direct report both complete the reviews, and exchange copies a day or two in advance, both can digest the comments and identify the areas in which perceptions differ the most. 

After general conversation about the overall performance, the leader can then guide the discussion into those areas.  Example: “Jim, I believe your overall performance for the last quarter/year was strong, generally meeting all the success factors of your accountabilities and your commitments on quarterly goals, but there were a couple of areas we seemed to have a difference of opinion, so let’s talk about those.”

Simply beginning at the top of a form may not allow sufficient time to discuss the areas of greatest value.

Empower direct reports by allowing sufficient time to discuss performance review discrepancies and the performance management process will be more successful.

Align Goals Throughout The Organization

Posted February 27, 2015 by The Metiss Group
Categories: Communication, Leadership

Almost every company has some sort of annual goals.  But, according to the Staples Small Business Survey, more than 80% of small business owners admit they don’t give enough attention to achieving them.  Leaders should place more attention on aligning these targets throughout the organization. According to business thought leader James Fischer, companies that regularly allow staff to author, contribute and monitor the business goals have 60% less employee turnover than those that plan and strategize from the top down.

An organization’s goals should be communicated to everyone within the organization – everyone.  Department goals should be aligned with the organization goals and individual goals aligned with department goals.  Everyone should have objectives that are linked to the priorities of the organization.

Example: organization goal – increase sales by $500,000 by December 31; IT department goal – implement new CRM system by June 30; IT Manager goal – choose CRM system by February 1.

Once the leader shares organization and department goals, let direct reports determine their own objectives with the leader’s coaching. 

Leaders who empower their team to achieve individual goals benefit from employee engagement, collaboration, and corporate stewardship success.

Increase Interpersonal Intelligence For Success

Posted February 20, 2015 by The Metiss Group
Categories: Leadership, Performance Acceleration

In 1983 Howard Gardner wrote the revolutionary book “Frames of Mind – The Theory of Multiple Intelligences” in which he describes seven different forms of intelligence everyone possesses in varying degrees: linguistic, musical, logical-mathematical, spatial, bodily-kinesthetic, intrapersonal, and interpersonal.  Interpersonal intelligence is what makes or breaks most leaders today.

According to Gardner, “Interpersonal knowledge permits a skilled adult to read the intentions and desires – even when these have been hidden – of other individuals and, potentially, to act upon this knowledge.”  For example, leaders are often faced with trying to get their direct reports with individual aspirations and agendas to work together for the good of a team.  Fortunately today there are many tools available to help determine interpersonal intelligence and improve it.

Improving interpersonal intelligence will make leaders better co-workers, leaders, and influencers. As Gardner says, “interpersonal intelligence is seen in how we notice distinction among others; in particular, contrasts in their moods, temperaments, motivations and intentions.”

Make interpersonal intelligence improvement a personal development objective and be empowered for greater success.

Critical Thinking Skills Can And Should Be Developed

Posted February 13, 2015 by The Metiss Group
Categories: Performance Acceleration

The brain is like any other muscle: it strengthens or atrophies with exercise or neglect.  Given the complexities and challenges all teams face, effective problem solving or critical thinking skills are essential.

Critical thinking skills can be learned and developed.  This important skill enhancement should be a part of each direct report’s personal development. Make it a natural part of conversations by asking for solutions, strategies, and what the direct report would anticipate to be the short and long term ramifications of those choices.

There are many sources for learning critical thinking – Googling “critical thinking training” returned about 29,200,000 results (as of this writing).  A well-written, great resource for developing critical thinking skills is: “The Thinker’s Toolkit: 14 Powerful Techniques for Problem Solving” by Morgan D. Jones (Paperback – Jun 30, 1998).

Encourage direct reports to work on their critical thinking skills, empower them to find the resources that work best for them, and watch the successes increase.

Use An Objective Third Party To Make Better Hires

Posted February 6, 2015 by The Metiss Group
Categories: Selection

You’ve no doubt heard the line “My mind’s already made up, don’t confuse me with the facts.” Unfortunately, many hiring managers unknowingly have this mentality.

Confirmation bias is a tendency of people to favor information that confirms their beliefs.  People display this bias when they gather or remember information selectively and ignore information that goes against their beliefs. Whether we like it or not, we all have confirmation bias and try as we might, it still impacts our hiring decisions.

The best way to prevent confirmation bias from contributing to poor hires is to have a third party expert assist in the hiring process.  Whether conducting interviews, analyzing assessment results, or performing reference checks, the objectivity offered by an impartial third party can prevent making a hiring mistake.

Empower hiring managers with an unbiased selection expert to help with the hiring decision, and you’ll make more successful hires.

Have A Consistent Selection Approach In Your Organization

Posted January 30, 2015 by The Metiss Group
Categories: Selection

Consider this:  One of your hiring managers believes they are a good read of people; knowing in their gut whether or not a candidate is right for the position/organization and their candidates breeze through the selection activities.  Another of your managers has a rugged, structured, and consistent selection process and their candidates respect the organization’s thoroughness.  Additionally, their peers have an increased respect for the new hires knowing what it took to get hired.  How are the two managers viewed throughout the organization?  How are you viewed throughout the organization?

Though we strongly recommend a formal selection process, it’s just as important to have all hiring managers following the same approach to hiring. A consistent selection approach sends an important message to all candidates and new hires that your organization has structured people processes and you take your talent seriously.  Inconsistent and haphazard approaches to talent within the same organization lead to bitterness and animosity within the ranks of your team.

Develop a structured, challenging approach to selection, empower hiring managers to follow it and your organization will be more successful.