The Metiss Group's Blog

The U.S. Department of Labor stipulates that if hiring managers administer assessments to candidates, the results of the assessments cannot represent more than 33% of the decision to hire or not hire.  That means at least 67% of a hiring manager’s decision to hire or not hire must consist of other screening activities.  What are the activities in your screening process and how are they weighted?

Below are the steps and percentages we suggest our clients follow in their selection process:

1. Phone screen (salary and basic skills fit) – 5%
2. Core values email (values and writing skills fit) – 10%
3. First interview (skills, experience, culture fit) – 20%
4. Assessment results (personal skills, behaviors, culture, critical thinking fit) – 20%
5. Reference checks (screening concerns addressed) – 10%
6. Follow-up interviews (screening and reference concerns addressed) – 20%
7. Handle selection process (project management skills demonstrated) – 15%

While being in legal compliance is important, the reality is there is a strong business case to have multiple steps in a selection process.  No assessment is 100% accurate because humans are more complex than any one, two, or three assessments; however they are a great basis from which to create exploratory conversations — with the candidate AND references.  It’s equally important to see how a candidate does moving through a process and not just in each specific step in the process.

Empower your hiring managers to consider many aspects when hiring and you’ll make more successful hires.

We’ve all seen the heroic detective in the movies interrogate the lying criminal with deep questioning eventually getting them to admit the truth.  Psychologists have long recognized most “normal” people cannot effectively and consistently make-up details about past events on the fly and eventually tell the truth (psychotics are capable of imagining and recounting untrue facts while believing them).

You should use a similar approach to your interview questioning.  When preparing to interview your candidates (yes, you do need to do some pre-work if you expect a productive interview), plan three or four follow up questions to the initial question.

For example, while probing a candidate’s personal accountability you might plan to ask, “Tell me about a time when it was necessary to admit to others that you had made a mistake.”  Next follow up with questions like:

• “Who was involved in the situation?”
• “What did your boss do afterwards?”
• “How long was it before you admitted the mistake?”
• “What subsequent mistakes have you made and how have you handled them?”

Answering a series of questions becomes harder with each question and you’ll likely gain greater insights into the candidate with the follow-up questions.

Empower your hiring managers to dig deeper in their questioning and you’ll make more successful hires.

Do the best producers make the best managers? Almost unanimously, when leaders are asked this question, the answer is “no.” Yet too often leaders look for candidates among their best producers and select the best worker for the manager job. They assume that because an individual was successful in their contributor role, that individual will be successful in management, too.

Of course, many great producers can and do become great managers, but this is not always the case. Too often, when a superstar gets promoted to manager, one or more of the following happens:

• He (or she) can’t let go of his old role. He takes charge of details, undermining direct report’s motivation and confidence and weakening their respect.

• He manages by results only. He expects everyone to produce the same results that he got, but isn’t good at coaching and giving people constructive feedback on how to get there.

• He avoids administrative responsibilities. He becomes frustrated by the many routine but important tasks that management requires of him.

Before long, the direct reports he manages stop learning and growing. They become disenchanted, disengage from their work, and may even leave the company.

Before promoting the superstar, treat them like you would any external managerial candidate and put them through your rigorous selection process (make sure they are comfortable with the manager job accountabilities, assess their leadership skills, and seek references from others who have seen them lead).  Superstar individual contributors are often happier and better serve the organization doing what they are doing.

Empower yourself to thoroughly vet a superstar before promoting them and you’ll both be more successful.

Stephen Covey’s sad passing reminds us of his popular “The 7 Habits of Highly Effective People” that was published in 1989 and has sold more than 25 million copies in 38 languages.  This iconic inspirational book is as pertinent today as it was 23 years ago. Though Covey presented many lessons to apply to the selection process, the most important is Habit #2: Begin With The End In Mind.

All too often hiring managers get caught up in the details of the selection process and lose sight of why they are making the hire to begin with.  What’s important is finding a way to accomplish the success factors associated with a job.  If hiring someone achieves that objective, great.  If the success factors can be accomplished by some other means, that’s great too.

Don’t assume making the perfect hire is going to ultimately achieve success.  Start by defining what success in the job looks like and recruit, hire, on-board, and manage towards those goals.  A good hire alone without success defined will not necessarily achieve the objective.

Empower your hiring managers to “Begin With The End In Mind,” define success, and you’ll achieve the results you are looking for.

Employers often complain that they are unable to fill open jobs. But many are looking for such a narrow set of competencies that no candidate could possibly measure up. Exhaustive job descriptions deter solid prospects who worry they don’t fit the overly specific (or ambitious) criteria. Next time you’re hiring, consider these tips:

• Focus on success factors, not experience. Don’t itemize every skill the candidate could possibly need. Instead, briefly list the most important abilities required for a person to succeed.  Describe what success looks like (i.e. successful sales candidates will demonstrate the ability to penetrate new geographic markets within 6 months, successful accounting candidates will be able to demonstrate the ability to have closed month end books within 3 business days).
• Make the title clear. The way you label a job defines who will apply. Use job titles that clearly describe the profession. Don’t use insider jargon.  It’s important to know you might call a position one thing inside the company but advertise for it differently, and perhaps even have a different option on the business card to open the right doors (i.e. you might post an adv. for an Outside Sales Professional, internal call it an Account Executive but have VP Client Relations on their business card).
• Watch your biases. Be careful not to include requirements that would rule out capable candidates who don’t exactly match the ideal in your head.  Let the success factors weed out the candidates not arbitrary requirements.  You may think a position requires 5-8 years experience and a Bachelor’s degree in a particular field, but if someone with 3 years experience with a different degree can demonstrate previous success, would you really want to exclude them from even sending you a resume or expressing interest?

It’s also helpful to spend some time beating up what experience or education a candidate MUST bring with them, versus what can be acquired on the job in a reasonable amount of time. Remember finding someone who has the right healthy skills and culture fit with the basic hard skills may be a better investment than those who have all the hard skills but are a lousy culture fit.

source: Management Tip of the Day, Harvard Business Review

In his recent book “The Advantage: Why Organizational Health Trumps Everything Else In Business,” Patrick Lencioni describes how a legendary company screens for their their core values.  The company’s culture is built around a healthy sense of self-deprecation and humility. When candidates come in for interviews, they typically wear classic business suits, starch shirts and ties.  The male candidates are asked to exchange their suit pants for khaki shorts and complete the remainder of the interview (which includes a tour of headquarters) wearing the shorts.  The candidates in their suit coat, shirt, tie, dark socks, shinny shoes, and silly shorts are demonstrating one of the company’s core values.  Many candidates object and opt out of the process on the spot; others humbly embrace the notion and continue with the interview.

Core values are critical to companies and if candidates cannot embrace them while seeking the job, they surely won’t live them on the job.

Empower your hiring managers to challenge their candidates to demonstrate your core values and you’ll continue to have a successful organization.

Almost all business leaders agree the most important component of their cultural fabric is their core values. Executive teams and strategic coaches have spent countless hours developing and refining these crucial organizational identifiers.

Good hiring managers screen for the organization’s core values early on in the screening process to gauge core values fit – before the hiring manager has fallen in love with the candidate. We recommend a core values email screen be conducted after a candidate has successfully passed the first phone screen.

In the email screen, the candidate is asked to reply in an email how they have lived each of the organization’s core values. This not only gives the hiring manager a feel for how the candidate internalizes the core values, but provides a great sample of their writing and email skills.

Here is a sample email screen:

Below are the core values for the ABC Company. Please take a few moments to provide an example of how you have demonstrated each of these core values in your professional life. We are looking for specific examples; if you do not have one, you may leave it blank, but we are not looking for hypothetical situations. We don’t expect a novel, but sometimes being too brief loses the meaning or the context. Please respond as though you were responding to an email request from the individual to whom you report.

Results Driven: Be accountable for getting the right things done right and on time.

Team Focus: Place team goals ahead of personal goals.

Do the Right Thing: Even when no one is looking or will ever find out.

Empower your hiring managers with core values email screening, and you’ll increase your odds of making a successful hire.

You just finished following your selection process and you are ready to make an offer to a superstar. The superstar accepts your offer and commits to starting in two weeks. Now what do you do?

If you found a superstar, someone else is about to lose one. Expect the superstar’s current employer to try to keep them from leaving by offering increased pay, more responsibility, or a promotion. You are at a disadvantage here as the superstar has some allegiance and may have second thoughts. All your hard work and expense following your selection process may be for naught if the superstar decides to rescind their acceptance.

 After your offer is accepted, stay in touch with the future new-hire. Coach the superstar on how to handle their company’s offer to stay. Ask them, “What is your current boss likely to offer you to get you to stay? What are you going to do if you are offered more money to stay? What are you going to tell your boss if s/he offers you a promotion?” Give them tips on how to answer. Simply planting these seeds will help your chances of not losing your superstar. Additionally, regular emails and calls are essential to letting the superstar know you really want them. Meeting for lunch before the new hire starts working for you is a good idea. Your superstar will be excited after deciding to come work for you; keep that excitement from wearing off and avoid the risk of losing them.

Empower you future new-hires for success and your career will soar.