Archive for the ‘Performance Acceleration’ category

Administer Critical Thinking Assessments For All Positions

July 24, 2015

We’ve all experienced the frustrating food server who just doesn’t seem to get it.  No matter how they try, they have a hard time working through complex orders.  Conversely, hopefully you’ve had the pleasure of being waited on by the sharp, quick thinking server who finds creative solutions for the unexpected curve balls.

Critical thinking aptitude is important in all positions.  Unfortunately, many hiring managers do not bother assessing for critical thinking skills for lower level jobs.

A strong critical thinking aptitude may not be necessary to complete job functions and may not be a hiring criteria but that doesn’t mean hiring managers shouldn’t test candidates for it. Knowing the mental horsepower of every team member allows leaders to develop appropriate successions plans, assign workloads appropriately, and understand who may need extra challenges to remain engaged.

Empowered hiring managers assess the critical thinking skills for all roles and build stronger organizations.

Critical Thinking Involves Many Different Thinking Skills

June 26, 2015

Critical thinking is more than using logic or problem solving.  The critical thinking tests many hiring managers use for selection and development measure how well an individual recognizes assumptions, evaluates arguments, and draws conclusions.

Recognizing assumptions includes reading between the lines, defining/redefining issues and exploring different points of view.  Evaluate arguments is the ability to evaluate arguments based on the strength of the evidence supporting them, as well as the ability to analyze them without allowing personal bias or emotions to influence the analysis.  Drawing conclusions is gathering, weighing, and assimilating information to form a sound conclusion.

Logic tells us an individual’s ability to draw the right conclusions may well depend on their ability to recognize assumptions and evaluate arguments well.  Both of those components rely on the ability for an individual to step away from their own train of thought or to develop the ability to look at things from other perspectives.

Improving their critical thinking skills allows direct reports to perform individually or as a team better.  Leaders should empower the success of their direct reports by encouraging development of critical thinking skills.

Follow Instincts When Deciding To Terminate A Poor Performer

June 5, 2015

Escalation of commitment is the tendency for people to continue to support previously unsuccessful endeavors. With all the talent decisions leaders make, it is inevitable that some poor decisions will be made. Of course, the logical thing to do in these instances is to change that decision or try to reverse it. However, sometimes leaders feel compelled not only to stick with their personal decision, but also to further invest in that decision because they have made a commitment; never is this more apparent than with a hiring decision gone bad.

If a leader’s instincts, observations, and development efforts to date clearly indicate they made a hiring mistake, fight the emotion to invest further time and energy in a direct report that is not going to work out.  Everyone makes a mistake, that’s how we learn.  The key is understanding the mistake, cutting losses, and fixing it.

Leaders who know they need to let go of a poor performing direct report should put together a specific 30-90 day performance plan and make sure the direct report understands they will be asked to leave if the plan is not achieved.  Leaders should hold them accountable to the performance plan and hold themselves accountable to following through on the dismissal, learn from their mistake, and move on.  Escalating the commitment and trying to make an unwilling or incompetent direct report better just makes the termination harder when they finally come to terms with it.

Empowered leaders overcome the natural tendency to unnecessarily work through a poor hire and their teams are more successful.

Direct Reports Can Stretch To Their Limits Or Play It Safe

May 15, 2015

No competent leader consciously micromanages or controls their direct reports’ activities.  Most leaders truly believe they give their direct reports ample autonomy to do their jobs.  Why is it then most direct reports feel their managers don’t give them the independence they need to do their jobs effectively?  It’s because sub-consciously leaders are reluctant to empower their direct reports and tend to micromanage without recognizing it.

Dr. James Dobson in Dare to Discipline relates the study where social psychologists observed elementary school children in a playground protected by a high fence. The children ran with abandon, playing joyfully within the confines of the fence, unaware and unworried about the busy street just a few feet from the play area. Some theorists decided that the fence was too restrictive, that it inhibited the children, and that they should have more freedom. So, the fence came down.

When the children entered the playground the next day, instead of running with their previous abandon, they tended to huddle together at the center of the play area. Unsure of their limits, they appeared insecure and fearful.

Empowerment works the same way.  Leaders need to consciously define and communicate the boundaries of their direct reports’ tasks, get out of the way, and the direct reports will use their whole playground.  There are four boundaries the leader should establish:

  1. expectations – what does success look like;
  2. resources – people, processes, budgeting available;
  3. timeframes – hours, deadlines, check-in points;
  4. restrictions – budgets, authority level, non-negotiables.

Leaders who consciously empower their direct reports by giving them the tools and boundaries to do their jobs, then step aside, experience more success.

The Value Of Written Goals

April 17, 2015

Mark McCormack, in his book What They Don’t Teach You at Harvard Business School, tells of a Harvard study conducted between 1979 and 1989. In 1979, the graduates of the MBA program were asked, “Have you set clear, written goals for your future and made plans to accomplish them?” It turned out that only 3% of the graduates had written goals and plans; 13% had goals, but not in writing; and 84% had no specific goals at all.

Ten years later, in 1989, the researchers interviewed the members of that same class again. They found the 13% who had goals that were not in writing were earning twice as much as the 84% of students who had no goals at all. And most surprisingly, they found that the 3% of graduates who had clear, written goals when they left Harvard were earning, on average, 10 times as much as the other 97% of graduates all together. The only difference between the groups was the clarity of the goals they had for themselves when they graduated.

 Yes, that’s correct, the 3% who had clear, written goals earned ten times as much as the 97% who didn’t have clear, written goals. Almost all successful people have goals, and outstanding high achievers have clearly defined written goals. That said, why do so few people actually write out their goals?

 Leaders should empower their direct reports to write down their goals and they’ll see them become more successful.

 source: Goals! by Brian Tracy

Lead By Example In Personal Development

March 27, 2015

Most leaders understand the importance of each direct report having personal development goals. Leading by example here provides two benefits: leaders become better and their direct reports see the value of personal development.

Recent Center for Creative Leadership (CCL) studies have shown a strong correlation between the effectiveness of leaders and the extent to which they exercise; even if exercise requires more time away from work.

Along with the traditional ways of working out at a gym, at home, or at a club, more simple steps spread throughout the day can yield great results.  Try parking farther from the building, taking the stairs instead of an elevator, or using a Swiss ball for a chair to work your core.

Leaders who empower direct reports to hold down the fort while they break for exercise and demonstrate the benefits of personal development are more successful and effective.

Job Accountabilities Should Include Success Factors

March 20, 2015

Leaders can accelerate direct report performance using a job accountability matrix.  For each accountability, a job accountability matrix identifies the three to five major functions for a job along with activities, priorities, time percentages, and success factors.  One of the advantages of using an accountability matrix instead of a traditional job description is the documented success factors for each accountability.

When determining success factors, ask “How will I know if the activities within the accountability are done well or at least meets (not necessarily exceeds) my expectation?”  The answer should be specific and as objective as possible.

For example, within a “Manage Team” accountability, success factors might be: 

  • no turnover of “A” players;
  • quarterly performance reviews conducted and documented for each direct report;
  • three personal development programs completed for each direct report. 

Empower direct reports to create, maintain, and manage their job accountabilities.  Review the accountabilities and success factors each quarter and watch job success soar.

Remember The Specific Positive Feedback

March 13, 2015

When asked, about 50% of leaders find it easier to provide positive feedback, while about 50% find course corrections easier.  Regardless of preference, remembering to give positive feedback and do it with specific reference to the behavior, skill, talent, or effort demonstrated is worth more than can be imagined.

For example: “thank you for anticipating our client’s needs — it allowed us to be proactive, making an enormous difference in their overall impression of our project efforts.”  A small comment like this will encourage direct reports to seek similar opportunities in the future.

Giving specific positive feedback allows direct reports to know what leaders find favorable, and empowers them to act confidently and successfully in the future.

Exchange Copies Of Performance Reviews To Ensure Time For Important Topics

March 6, 2015

Focal reviews, also called common date or scheduled reviews, have organizations evaluate all of their employees at one set time; the process usually takes 1-2 months to complete depending on the number of employees and the complexity of the process.

Prior to the review, have the direct report complete the performance review on themselves. There are many reasons for having direct reports complete a self-review, but perhaps the most important is to allow sufficient time to discuss the truly important items.  If the leader and direct report both complete the reviews, and exchange copies a day or two in advance, both can digest the comments and identify the areas in which perceptions differ the most. 

After general conversation about the overall performance, the leader can then guide the discussion into those areas.  Example: “Jim, I believe your overall performance for the last quarter/year was strong, generally meeting all the success factors of your accountabilities and your commitments on quarterly goals, but there were a couple of areas we seemed to have a difference of opinion, so let’s talk about those.”

Simply beginning at the top of a form may not allow sufficient time to discuss the areas of greatest value.

Empower direct reports by allowing sufficient time to discuss performance review discrepancies and the performance management process will be more successful.

Increase Interpersonal Intelligence For Success

February 20, 2015

In 1983 Howard Gardner wrote the revolutionary book “Frames of Mind – The Theory of Multiple Intelligences” in which he describes seven different forms of intelligence everyone possesses in varying degrees: linguistic, musical, logical-mathematical, spatial, bodily-kinesthetic, intrapersonal, and interpersonal.  Interpersonal intelligence is what makes or breaks most leaders today.

According to Gardner, “Interpersonal knowledge permits a skilled adult to read the intentions and desires – even when these have been hidden – of other individuals and, potentially, to act upon this knowledge.”  For example, leaders are often faced with trying to get their direct reports with individual aspirations and agendas to work together for the good of a team.  Fortunately today there are many tools available to help determine interpersonal intelligence and improve it.

Improving interpersonal intelligence will make leaders better co-workers, leaders, and influencers. As Gardner says, “interpersonal intelligence is seen in how we notice distinction among others; in particular, contrasts in their moods, temperaments, motivations and intentions.”

Make interpersonal intelligence improvement a personal development objective and be empowered for greater success.