Archive for the ‘Performance Acceleration’ category

Critical Thinking Skills Can And Should Be Developed

February 13, 2015

The brain is like any other muscle: it strengthens or atrophies with exercise or neglect.  Given the complexities and challenges all teams face, effective problem solving or critical thinking skills are essential.

Critical thinking skills can be learned and developed.  This important skill enhancement should be a part of each direct report’s personal development. Make it a natural part of conversations by asking for solutions, strategies, and what the direct report would anticipate to be the short and long term ramifications of those choices.

There are many sources for learning critical thinking – Googling “critical thinking training” returned about 29,200,000 results (as of this writing).  A well-written, great resource for developing critical thinking skills is: “The Thinker’s Toolkit: 14 Powerful Techniques for Problem Solving” by Morgan D. Jones (Paperback – Jun 30, 1998).

Encourage direct reports to work on their critical thinking skills, empower them to find the resources that work best for them, and watch the successes increase.

Consider The Two Pizza Rule When Putting Teams Together

December 22, 2014

The two pizza rule states that the number of people working together should not exceed the number of people that can be fed by two pizzas.  The rule was popularized by Jeff Bezos at Amazon who believes two pizza teams create a decentralized and innovative workplace.

The idea behind two pizza teams is that the fewer the people working together, the more effective the communication becomes.  The number of communication links in a two person team is 1, a five person team 10, a ten person team 45, and a 20 person team has a whopping 190 communication links.  The U.S. Navy Seals have learned that four is the optimal size for a combat team.  Larger teams need more communication whereas smaller teams can have better communication.

When assembling a high-function team, a leader my be tempted to include team members from several areas just to make sure everyone is represented. That rarely works – look no further than our government to see what happens with large teams.  Ideally leaders should choose at most six or seven non-ravenous people if they want a highly functional team.

Empower team leaders to build teams using the two pizza rule and you’ll have more successful teams.

How Much Do You Invest In Your Employees?

December 8, 2014

President: “We need to invest more in developing our employees.”

Controller: “We can’t invest in them, what if they leave?”

President: “What if we don’t invest in them and they stay?”

The largest expense line item on most company’s income statement is their payroll.  Studies and corporate bottom lines show that companies reap many benefits from investing in training for employees.  Why is it then that leaders are reluctant to invest in developing their talent?

Based on the training investments of 575 companies during a three-year period, researchers found that firms investing the most in training and development (measured by total investment per employee and percentage of total gross payroll) yielded a 36.9 percent total shareholder return as compared with a 25.5 percent weighted return for the S&P 500 index for the same period. That’s a return 45 percent higher than the market average. These same firms also enjoyed higher profit margins, higher income per employee, and higher price-to-book ratios.

Firms that invest $1,500 per employee in training compared with those that spend $125 experience an average of 24 percent higher gross profit margins and 218 percent higher revenue per employee (source: Laurie J. Bassi et al., “Profiting From Learning: Do Firms’ Investments in Education and Training Pay Off?” American Society for Training and Development, 2000).

For example, The Cheesecake Factory, one of the most successful restaurant chains in the nation, spends about $2,000 per employee for training each year and reaps sales of $1,000 per square foot—more than twice the industry average.

Empower your team to invest in talent development and you’ll experience more success than your competition.

Don’t Let Existing Performance Forms Hinder Quarterly Performance Reviews

December 1, 2014

Your organization may have adopted a formal performance review form that feels cumbersome or lengthy discouraging your willingness to conduct quarterly performance reviews.  Here’s a potential compromise. You can still use the short form we’ve been recommending in which you ask the following questions:

  • What have you done last quarter?
  • What will you accomplish next quarter?
  • What have you done to invest in your own personal development?
  • How have you demonstrated our core values?

Just use this format in the quarters for which there is not a corporate mandated form. If your organization insists on a particular form to be used annually or semi-annually, use it; it may not be worth fighting.  Simply use the shorter form on the other quarters and allow that information to populate the corporate form.

Empower your direct reports by giving them more regular check-points to assure alignment to goals and activities through quarterly reviews.

Take A Bullet For Your Direct Reports

November 21, 2014

If you’re a baseball fan, you’ve probably seen times when a player begins to argue with an umpire and is about to be ejected from the game.  Suddenly their manager leaps out of the dugout and interrupts the argument, engaging the umpire while deflecting attention from their player.  The manager kicks dirt, throws objects, and screams inches from the umpire all in an attempt to rescue the player.  After the game, when tempers are back to normal and in the privacy of the clubhouse, the manager will offer feedback to the player, coaching them on what to do when experiencing similar situations in the future.

Empowering leaders challenge their direct reports by putting them in difficult situations.  Inevitably, direct reports will struggle as they learn from the experiences.  Good leaders know when to jump in and use their influence to prevent their direct report from embarrassing themselves.  After the incident, in calmer circumstances, the leader provides course correction coaching and helps the direct report grow from the situation.

Not only will the leader benefit from their direct report’s development, the direct report will move mountains for the leader in the future.

Empower your direct reports to pursue challenging tasks, jump in and save them when necessary, and you’ll experience more success.

How Well Do You Know Your Direct Reports?

November 7, 2014

It’s an established fact that people who have personal relationships have greater trust and are more willing to extend themselves for each other than those who have lesser relationships.  It should stand to reason then that leaders who want extra efforts from their direct reports will want to have stronger personal relationships.

How well do you know your direct reports?  Can you answer these questions about each of your direct reports?

  • What is the name of their spouse or significant other?
  • What are their hobbies or interests?
  • What are the names and ages of their children or grandchildren?
  • What is the breed and name of their pet?

Leaders don’t need to be overly personal with their direct reports but they should know a little about them.  A personal relationship can come from casual water cooler type conversations.  Regularly scheduled weekly one-on-one meetings are a great way to develop this relationship.  In our experience, there is no more important leadership technique than one-on-ones.

Empower your team to participate in regular one-on-ones and you’ll develop a deeper personal relationship which will lead to more success. 

Make Personal Development A Group Effort

October 31, 2014

If you’ve ever embarked on an exercise program, you know how difficult it is to stay committed.  Unless you have health issues, it’s one of those “important, not urgent” activities that frequently doesn’t get the proper attention.  Personal and professional development is another “important, not urgent” activity.  Like exercise, you know you are supposed to do personal development, but often don’t get around to it.  Similar to exercise, some are better at it than others and everyone feels better when they have finished.

Most regular exercisers will tell you that having workout buddies is what keeps them going and that is the key to effective personal development. Encourage your team to commit to working on similar developmental opportunities.  Group accountability is a great motivator.

One of the easiest development approaches is for the group to all read the same book.  The synergies and sharing coming out of the group as they recount parts of the book are amazing.  One leader we work with had his whole team read/reread Stephen Covey’s “The 7 Habits of Highly Effective People” then as a group talked how to apply the principles to their business.  The individuals benefited from personal growth, the team developed a greater bond, and the organization became more efficient – win-win-win.

Empower your team to grow together and you, your direct reports, and the organization will all experience more success.

Beware Of The Anchoring Bias When Making A Hire

September 26, 2014

We all have biases, those unconscious inclinations, that affect our decisions.  These mental shortcuts allow us to get through our day without having to analyze every thought, but often times prevent us from making sound decisions.

Wikipedia defines the anchoring bias as the common human tendency to rely too heavily on the first pieces of information offered (the “anchor”) when making decisions.

We have seen hiring managers make poor hires when they let the anchoring bias affect hiring decisions.  One hiring manager we worked with, Bob, needed to fill a key role and was initially presented with many poor candidates.  After many lousy interviews, Bob met with an “okay” candidate – Steve.  Compared to the earlier candidates, Steve looked like a star.  Though Steve wasn’t what Bob had envisioned, when anchored with the other candidates, he stood out enough to be offered the job.

You know the rest of the story: Steve didn’t work out and Bob had to let him go.  Had Bob been aware of his tendency to rely on the first pieces of information, to be anchored, he probably wouldn’t have made the hire.

Empower yourself to understand your biases and you make more successful decisions.

Take Time To Sharpen The Saw

September 5, 2014

Habit #7 in Stephen Covey’s The 7 Habits of Highly Effective People is called “Sharpen the Saw.” Covey describes a woodcutter who is sawing for several days straight and is becoming less and less productive. Cutting dulls the blade and the solution is to sharpen the saw; however, the woodcutter is too busy cutting to take time out to sharpen his saw and is stuck in an unproductive cycle.

Many leaders believe taking time off or going on vacations sharpens the saw; this is putting the saw down not necessarily improving yourself.  Sharpening the saw requires an activity that is targeted at self improvement.  Here are some saw sharpening activities we’ve seen:

  • Embark on an extensive exercise program
  • Take a class (cooking, economics, leadership, etc.)
  • Eat at least one healthy meal each day
  • Volunteer at church, Rotary, Lions or other industry committees
  • Meditate for ten minutes each day
  • Organize your work area
  • Read a literary classic

Let us know what have you done to sharpen your saw lately.  Empower yourself to take time for self improvement and you’ll be more successful cutting down your trees.

Succession Is A Good Thing

August 13, 2014

We recently met a General Manager who has had an assistant manager working for him for the past six years.  The GM has groomed the protégée well, and the assistant is prepared for a more challenging role.  Unfortunately, the GM is not ready to move on and there is nowhere for the superstar to move up within the organization. Instead of enjoying the luxury of having a competent direct report staying on as his right-hand man forever, the GM strongly urged/requested the direct report look for a GM’s role in another organization.  The GM was beaming like a parent watching their child graduate from college as he told us about all the great opportunities for which his direct report was interviewing.

We admire the GM’s vision, altruism, and business savvy.  By realizing it was time for the direct report to leave and encouraging him to do so, the GM can now develop other leaders in the organization and will have a close colleague he can turn to within the industry.  If the assistant had stayed on, he would lack challenges and growth, would stagnate, and perhaps his work would suffer.

One of our favorite interview questions for leaders is to ask them to describe the accomplishments of their direct reports. How they have developed others provides great insight about their potential as a leader.

Empower your direct reports to gain the skills for them to outgrow their role, encourage them to move on to more challenging roles internally or externally, and you will both experience more success.