Archive for the ‘Performance Acceleration’ category

Don’t Let Travel Schedules Preempt Your Regular One-on-One Sessions

July 25, 2014

If you or your organization claim “our employees are our greatest asset”, you should be doing regular one-on-one sessions with your direct reports. There is no better way to maintain those valuable “assets” than weekly one-on-ones.

When you or your direct report travel, you might be tempted to skip the one-on-one sessions.  Don’t do it; conduct the sessions by phone instead.  It is important for the one-on-one meeting rhythm to be maintained.  Remember one-on-ones build relationships and trust.  Productive relationships and enduring trust stem from predictability.  Rescheduling one-on-one sessions because you or your direct report are not in the office disrupts this crucial rhythm.

Remember, whether it is you or your direct report who is working remotely, maintaining a consistent, predictable rhythm to communications keeps the empowered momentum going.  The purpose of one-on-ones has always been centered around the needs of the direct report; aren’t they more likely to have increased communication needs when you are not physically together?

Empower your leaders to conduct their one-on-ones on a consistent schedule, and you’ll experience more success.

Are Employees Really Your Greatest Asset?

July 21, 2014

Most organizations promote their employees as being their “greatest asset.”  Unfortunately, most employees indicate they hardly feel like an asset, much less among the greatest assets of the company.

According to the U.S. Department of Labor, the average employee stays at a company for 3.5 years and makes about $40,000 per year.  Therefore the average “employee asset” costs organizations just in wages $140,000.  How much effort do you invest in your employee assets as compared to your investments in other $140,000 assets?  Think about how much time you spend buying and maintaining your computer systems – how does that compare to the time you spend hiring and accelerating the performance of your direct reports?  Ask yourself these questions:

  • Do you give your “greatest assets” daily, customized feedback?
  • Do you invest 30 minutes of uninterrupted one-on-one time weekly with your “greatest assets” talking about their issues?
  • Do you review your “greatest assets'” accomplishments, personal development, core value adherence, and future objectives at least quarterly?
  • Do your “greatest assets” have clear job accountabilities specifying key activities, time percentages, priorities, and success factors?
  • Do your “greatest assets” know what the organization’s goals are and do they have goals that are aligned to the organization’s?
  • Do your “greatest assets” continually work at developing to be a better person – physically, emotionally, intellectually, and spiritually?
  • Do you have a succession plan for your “greatest assets” so they don’t feel trapped in their role?

Remember, unlike most assets on your balance sheet, these assets should appreciate over time so the investment you make in them should continue to net you great returns.  Invest in your greatest assets regularly and empower them so you’ll all be successful.

Cognitive Abilities More Important Now Than Ever

June 30, 2014

We all have varying degrees of steadiness.  Some of us are focused, unyielding, and undeterred by distractions.  Some of us are flexible, multi-tasked, and enjoy distractions.  Some of us are a little of both.

How does the ubiquity of technological distractions today impact our ability to be productive?  How do the super-steady types avoid getting frustrated with all the interruptions?  And how do the easily distracted types garner enough focus to finish anything?

The answer is: we adapt to the situation for short periods of time.  Our ability to adapt is largely a function of our cognitive abilities.  We must continuously adjust our natural style and what feels comfortable to either block out the interruption or respond to it.  Those with strong cognitive abilities are likely to be most successful in today’s work environment.

Are your direct reports developing their cognitive abilities?  Are you screening new-hire candidates for their thinking?  Empower your direct reports to focus on their critical thinking skills and they will be successful.

Be Prepared For Your Direct Report’s Graduation

June 23, 2014

This is the time of year we celebrate school graduations.  All students embark on their studies with the expectation that some day they will be moving on to another life experience.  In some way, your direct reports have the same expectation.  How prepared are you for your direct report’s “graduation?”

One of the best practices for preparing for the departure of a direct report is to cross-train other team members on key job functions.  Delegate the identification, documentation, and training of these important activities to your direct reports. Challenge them to implement effective backup procedures and test how well they work when they are on vacation.  This gives the leader peace of mind that the job will be covered when the incumbent moves on.

Empower your direct reports to cross-train each other and your group will still be successful when a key member “graduates.”

Seek Stakeholder Input When Defining A Job

June 16, 2014

Most parents know the best way to get their kid’s buy-in on family decisions is to have the kids be a part of the decision making process.  We have one colleague who was dreading a family vacation with his two teenagers.  Instead of he and his wife planning the trip, he had his son and daughter plan several of the activities.  The family ended up having one of their best vacations.  Getting group input when putting together jobs is helpful, too.

Whether you are defining jobs using a traditional job description or an Accountability Matrix (our recommendation), you’ll want to get input from people who interact with the individual in the job when outlining the key requirements.

The supervisor and/or HR are generally responsible for defining the requirements for a job.  Soliciting input from those closest to the job, or those impacted by how well the job is performed provides several important advantages:

  • the people working closely with the job know whether it’s being done correctly or not — often because it impacts their work;
  • gaining input from these stakeholders helps create more robust success factors for the job;
  • consulting the stakeholders creates a commitment from them to the individual in the job to succeed since they had a hand in defining it;
  • when coupled with a disciplined selection process, the learning curve is shortened because involved co-workers aren’t just waiting for the new hire to fail.

Just imagine the support felt by a new hire!

Empower hiring managers to ask for input from a job’s stakeholders when defining their direct report’s jobs and they will experience more success.

Is It Time To Abandon Annual Performance Appraisals?

June 2, 2014

Almost everyone agrees annual performance appraisals are an ineffective means of accelerating performance.  However, most organizations have an annual performance appraisal process and refuse to consider alternatives; another one of those “we’ve always done it this way” talent processes.  One of the first documented performance appraisal processes was from the 3rd century Chinese Wei dynasty.  They used a nine rank system by which officers were categorized based on their abilities.  The eighteen hundred year old formant looks remarkably like many performance appraisal forms we see today.

In addition to the traditional reasons for abandoning annual performance appraisals (waste of time, ineffective, inflated scores), there are several recently developed arguments:

  • neuroscience advances have shown annual performance appraisals actually cause diminished brain functioning
  • the new generation of workers expect immediate feedback
  • widespread team and matrix leadership methods are a poor fit for the annual performance appraisal process

Fortunately, companies are moving away from annual performance appraisals.  From 2011 to 2012, the number of HR managers reporting abandoning annual performance appraisals tripled.  Many of those organizations are moving to informal quarterly performance reviews using a single summary sheet focused on a handful of forward-looking goals, past achievements, and has no numbers or ratings.

Empower your leaders to abandon annual performance appraisals in favor of quarterly performance reviews and you’ll have more successful talent acceleration.

Strong Critical Thinking Skills Create More Behavior Flexibility

May 19, 2014

We all have natural behavior styles.  This hard wiring is the result of our personal DNA.  Ideally we perform best when we are matched with a job that requires us to use our natural skill set.

Even though leaders should strive to fit jobs and direct reports’ skill sets, rarely is there a perfect match for a person and a job.  We are all required to adapt our natural skills to those required in the job we are performing.  Those people with a more developed critical thinking or problem solving aptitude are better able to adapt their natural skills for short periods of time to accomplish the job at hand.

When evaluating talent or considering job fit, pay particular attention to critical thinking skills and aptitude.  An increased critical thinking ability provides much more job flexibility and likelihood for success, especially when the tasks within one job set are quite diverse.

How Strong Are Your Core Values?

May 12, 2014

Peter Drucker was hailed by BusinessWeek as “the man who invented management.” Drucker was a prolific writer publishing over 39 management books and countless articles.  One of Drucker’s famous quotes was “culture eats strategy for breakfast” emphasizing the importance of core values in an organization.  In 1994, Jim Collins and Jerry Porras continued the core values mantra in their popular book Built To Last.

How do you know you have strong core values?  Ask yourself these three questions:

  1. Would you actually fire somebody for violating one of your values?
  2. Would you be willing to take a financial hit in order to live one of your values?
  3. Can you tell some stories about when and how your team demonstrated each value?

One fun and impactful exercise is to start team meetings by going around the table and asking each person give an example of how they have seen others demonstrating one of the values.  First of all, this forces team members to know the core values in order to make the observations and secondly it underscores the importance of living the core values for all to see.

Empower your team to live the organization’s core values and you’ll experience more success.

Deal With Jerks For Team Success

May 5, 2014

We have always advised leaders when defining jobs to assign a percentage of time to the major accountabilities.  This helps the incumbent know how to focus their time.

In a recent Inc. article, Yuriy Boykiv, CEO of the New York-based global advertising agency Gravity Media breaks down his time as follows: 50% Psychologist, 25% Sales, 15% Finance and HR, and 10% Strategy.  Really, 50% Psychologist?

It is important for leaders to understand how individual personalities impact team dynamics.  No one disputes the power a team has over a bunch of individual contributors (we’ve all seen the Successories poster showing a team rowing the boat together with the sun in the background and TEAMWORK captioned below).  However, a team’s effectiveness is greatly diminished when one of the team members is a jerk.  Jack Welch defines a jerk as someone who exceeds performance metrics but demonstrates poor behaviors.  On teams, jerks disrupt team chemistry, are ostracized, and often create an over reaction by the other team members.

A leader needs to put on the psychologist hat when this disruption occurs.  The leader needs to confront the jerk and the whole team on their behaviors.  Failing to do so damages trust in the leader, stifles team motivation, minimizes core values, and saps energy.

Empower your leaders to identify team jerks to address the impacts and you’ll have more success.

Define The Successful Habits For Your Organization

April 28, 2014

Navy SEAL combat veteran Brent Gleeson is the co-founder and Chief Marketing Officer at Internet Marketing Inc. His leadership approach is inspired by the unrivaled Navy SEAL training and the Navy SEAL Creed.  Here are the seven habits (likely an extension of, but not a replacement for, Core Values) Navy SEALs have for success:

  1. Be loyal. Loyalty is about leading by example, providing your team unconditional support, and never throwing a team member under the bus.
  2. Put others before yourself. Get up every day and ask yourself what you will do to add value to your team, such as simply offering your assistance with a project.
  3. Be reflective. Reflecting on your mistakes ensures you never repeat them.
  4. Be obsessively organized. Some of us innately have this ability, often to a fault, and some have to work at it a bit more.
  5. Assume you don’t know enough. Any effective team member understands that training is never complete.
  6. Be detail-oriented. Attention to detail could avoid catastrophic results.
  7. Never get comfortable. Always push yourself outside of your comfort zone.

It’s unlikely these would all apply to your team, but have you defined the habits required for success in your organization?

Empower yourself to take time to define the important habits for your organization, and your team will experience more success.